If you need any help or you would like to ask a question you can contact us directly via email at support@foodzone.com.au or you can find some easy videos and documentation below. If you would like to request a feature you can do so by clicking on this link request a feature.

Getting started

How to get started

  1. Sign up for a new account and log in to Foodzone.
  2. On the client page click 'Add Client' button and fill in your first clients details.
  3. After you have saved your first client, on the client page select that client by clicking on their name in blue to go to their food page.
  4. On the food page click on the first text box under the meal you want to add a food to. Start entering a food by typing into the text box. Select the food from the drop down list and press 'Tab' to move the cursor to the amount column, select an amount then use then select portion size from the drop down list and press the 'Tab' key to save the food item and add another row.
  5. When you have filled in the food items to analyse click on 'Reports' in the main blue menu to go to the report page.
  6. Choose a report from the blue drop down list, then choose a date range by clicking on the date text boxs to set a date range to analyse then click 'Go'! to generate a report.
  7. You can now select a format to export the report if you wish to print or email it.
  8. Let us know what you think! we would love to hear from you.

Client Page

Adding a new client

  1. Click on the 'Add Client' button to go to the add new client page. When you start a new account you will have no clients and will not be able to analyse a diet until you assign a client.
  2. Enter the clients name and email. Enter their other details age, weight, height and sex.
  3. Choose a physical activity level (PAL), you can click on the blue 'i' icon for a list of the PALs. If you you do not want this to effect your clients kilojoule requirements then you can overide it by choosing to manually enter the clients kilojoule requirement in the 'Custom EER (kj)' text field.
  4. If your client is pregnant or lactating choose from the drop down list for extra kilojoules to be added to their EER for their increased energy requirements.
  5. The BMR equation can be set to 'Schofield equation' to determin the clients Estimated Energy Requirements (EER) or you can select 'Manually enter EER' to use your own EER equation and PAL.
  6. Click the 'Add Client' button to save and submit the new client, this will return you to the client page and a list of your clients

Selecting and viewing clients

  1. The 'Add Client' button will allow you to add more clients. There is no limit to the amount of clients you can add. You can not delete a client.
  2. The search text box can be used to search and filter clients by email or name.
  3. To open a client click on their name in blue. This will take you to their food page, however if you wish to edit their profile you can click 'Profile' in the main menu in blue at the top of the page once the food page has loaded.

Profile Page

Viewing a clients profile

  1. On the profile page you can view the clients details and click the 'Edit client' button to go to the edit client page here you can update or change their details.
  2. When a client has been selected on the clients page all main menus will show navigation links to their profile, food and reports page at the top of the screen in the blue menu bar.

Editing a clients profile



  1. On the edit client page you can edit any fields.
  2. You can add custom notes to a clients profile once you have created a client here.
  3. Click the 'Save client' button to save and update their details.

Food Page

Adding Foods

Note: The food page is designed to be fast and simple to enter foods using a combination of the tab, enter and arrow keys on your keyboard. Although you can use a tablet with Foodzone and you just need to press enter or go to enter the items.

  1. Each day has its own food page. You can click the back or forwards arrows go to the previous day or forward to the next day. If you click on the date a drop down calendar will allow you to also choose a date to enter food.
  2. To enter a food click on the first text box under the meal you want to add a food to. Select the food from the drop down list by pressing the 'Tab' key to move to the amount column and reveal the portions associated with that food.
  3. Enter in the number of portions to be analysed in the amount column. Note most foods have multiple portion options to choose from, you may need to click the portions drop down box to find the portion most suitable.
  4. Choose the correct portion from the drop down list then press the 'Tab' key and wait as a new row appears to enter the next food item for that meal. You can also change the amount or portion by selecting the item to change and pressing tab to refresh the row. Do not try and add another food in a different row until the page has refreshed.
  5. Press the bin icon if you wish to delete a food.
  6. You can see the sum of the days food in the 'Total' row and also the totals for each meal the grey bars above the foods entered for that meal.
  7. The summary section lists the total amount of all the individual nutrients for the foods entered on that day.
  8. The current clients name will appear on the top right of the page in the grey task bar. You can click on this to view or edit their profile. You can also use the top blue menu to go to the clients profile or reports page.

Meals

Meals make it easier to add the same set of foods to a diary. E.g. if your client has half a cup of coffee every morning you enter this once, turn the entries into a meal and then add that every time the client has half a cup of coffee; the measure and everything else will be automatically set each time you use the meal. As opposed to recipes (see below) the individual components will not be combined into one food (or one entry in the diary), but the original structure and values will be preserved. This allows you to change the values after adding the meal. E.g. one morning your client may have 2 cups of coffee, then you just have to amend the amount after you have added the meal.

Creating a meal

The following steps will show you with the help of an example how you can create a new meal.

  1. Let's assume that you have entered a list of items in the food diary that you want to add on subsequent days as well. For demonstration purposes I have entered the following to the test client:

    Meal1
  2. To create a meal consisting of these 4 items you need to tick the box in front of each one, click on the create button at the top and select Meal from the dropdown:

    Meal2
  3. This will open a small popup window asking you for the name of the meal. Let's assume you want to name your new meal 'Test Meal' like so:

    Meal3
  4. You can cancel at this point by clicking the close button, or in this case we go ahead and click on the create button. You will see a confirmation, and after you have acknoledged that you will return to the food diary page. All previously selected foods will have been unselected, however otherwise it will look exactly as before.

Add a meal to the diary

This is where all the work in creating a meal now pays off. Let's add your newly created Test Meal to the diary:

  1. Let's assume you want to add this meal as breakfast for the following day. Move the diary to that day, place the cursor into the empty breakfast row and start typing 'Test Meal'. After the first characters the dropdown will look something like this:

    Meal4
  2. All meals created by you will have the prefix [meal] and will come up on top of regular foods. Select the meal now and after the site has finished thinking your diary will look like this:

    Meal5
  3. If this exactly like the previous day in the diary then you have accomplished what we wanted: the items of the meal are exactly replicated based on their original entry at time of creation.
  4. You can now change the individual components to your liking, e.g. maybe the client had only half a bagel and no orange juice. Changing this on the food diary page after you have inserted the meal will have no effect on the meal itself.

View and delete meals

This section will show you how you can manage your meals for a client.

  1. To get an overview of all meals for a client click on the create button at the top of the food diary and select View meals from the dropdown:

  2. After the page has loaded you will see a list of all meals for that client. Clicking on the arrow to the left of an entry will show you the individual components of the respective meal:

  3. If you do not need a meal anymore you can simply delete it by clicking the delete button (marked with a 1) to the right. This will irreversably delete the meal for that client.

Notes on meals

Meals are created for a specific client and are restricted to that client. That means you cannot share a meal with other clients. You can also not edit meals as such, however you can simply add the meal you want to edit to your food diary, apply the changes you want to make, and create a new meal based on these changes. You can also delete meals.

When you create a meal it does not matter at which time of the day the individual entries are coming from. If you select one breakfast, one lunch, one dinner and one snack item, and then insert them in an empty lunch row they will all be added in the lunch section.


Recipes

Recipes give you the option of creating new types of food to be used in the food diary. Where meals simply add all the contained foods into the diary when used, recipes work essentially like any other food in the database as well: the nutritional values are determined by the ingredients, and once the recipe is saved the combined values are stored against that recipe. When the recipe is added to the diary, only the stored combined values are retrived, the actual ingredients are not used in that case.

Therefore meals are great when you want to add the same lines of food over and over in the diary, however you use recipes when you want to create new types of food.

Recipes also have the advantage that you can adjust the yield without affecting the nutritients. E.g. the 200g tomatoes may yield only 150g once prepared, however will contain the same nutrients.

As opposed to meals recipes can be shared amongst your clients.

Creating a recipe

  1. After you have logged in and selected a client click the create button at the top of the food diary and select recipe:

  2. Once the page has loaded you will see an empty new recipe form. To the left are the fields that you can enter, to the right is the nutritional summary (empty for now).

  3. Let's start creating a new recipe by providing a name for it. Recipe names need to be unique across all user. If your name is unique, a small green tick will appear to the right of the box, otherwise a stop sign will be shown and you cannot save the recipe. The number of serves below that are really just a convenience to calculate how much one serve of your recipe is. Let's say your recipe will result in 400g of food, and you know that this will be roughly two serves. Setting this value to 2 will automatically add a serve of 200g to the list of portions below. It does not have any other effect, and you can also do this by hand if you so wish.

  4. Below this section is the heart of your recipe, at least for the nutrional analysis: the ingredients. It's empty now, so click the add button to bring up the Add ingredient popup:

  5. In the popup you can enter foods just like you do on the food diary. Start typing in the food textbox and it will give you a dropdown of what's available. Once you have selected a food you can enter the amount and the portion you want to add. Once you are happy click add, or cancel with close. After adding a couple of foods your list will look like this:

  6. You can add more ingredients by clicking the add button again, or you can edit an ingredient in the list by clicking on the pencil, or you can get rid of an ingredient by clicking on the bin icon.
  7. Now that we have some ingredients, let's take a look at yield and portions.


    The yield value is unique to recipes: here you can determine what the actual weight will be after preparation of the recipe. In most cases this will be less than the sum of the weight of the ingredients, however if you do not know the exact weight just leave it emtpy. The portions work in a simlar way than ingredients: you can add, edit and delete additional portions that you want to add to this recipe. Portions will be available when you use the recipe on the food diary page and are essentially just a means of simplifying the entry process. Feel free to use it as you see fit, you can always come back and change this later. Note: at the time of entry you cannot change the g and serve portions.
  8. Here is an example of the Add portion popup window:

  9. Finally we have the steps and notes text areas. These are really just for you to use as you see fit. The steps are intended to contain information about how to prepare the food, and the notes are free form for whatever info you see fit to add.

  10. You will have noticed that the nutritional summary to the right will have updated while you were entering ingredients and modifying the yield. The summary will always update while you are entering or amending values to reflect the current nutritional values of your recipe:

  11. Once you are happy with everything hit the create button at the bottom of the page. After a short time the confirmation page will be displayed, the links below will either open up a) an empty recipe creation form as we've seen at the beginning of this section, in case you want to enter more than one recipe, b) to the recipe management page (see below), or c) back to the food entry page so you can use your new recipe.

Using a recipe on the food diary

  1. To use your brand new recipe go to the food diary and start typing the name or your recipe. Soon you will be presented with a dropdown containing your recipe:

  2. After you have selected your recipe you will see all the portion options that you have entered:

  3. Once you have entered the details all nutritional information will be displayed as usual:


    This will also apply to the reports as well. Recipes are essentially custom types of food that you have created, and although they are based on other ingredients, once the recipe has been created they are a food in their own right (so to speak).

Managing your recipes

Editing a recipe

  1. But what if you need to update your recipe? Let's bring up the recipe management screen and find out. On the food diary page click on the create button at the top and select View recipes from the list:

  2. The recipe management screen has a good deal of functionality built into it, and we are going through this bit by bit in this section. First of all the edit functionality can be accessed by clicking on the pen icon to the right of the respective recipe (marked with 1). This will bring up the same page on which you have created the recipe, however with all the details prefilled.


    You can only edit a recipe though if it is associated with the current client (see below). And when you edit a recipe be aware that all existing usages of that recipe will be updated with the new values as well. E.g. if you remove an ingredient, then all usages of that recipe will be retrospectively amended. If you do not want that to happen you need to duplicate your recipe first (see below).

  3. To duplicate a recipe (aka create an exact copy of an existing recipe) simply click on the arrow icon pointing to the right (marked with 4). In order to create a duplicate you have to provide a new and unique name for the duplicate in the popup window:


    Once you have entered the name and clicked copy recipe you the new recipe will be added to the list of recipes that you are currently looking at. You can then edit the recipe by clicking on the pen icon.

Enabling/Disabling recipes for clients

  1. As recipes are managed on a user account rather than a client level (as opposed to meals), you need to choose who has access to your recipes and who doesn't. By default when you create a recipe it will only be available to the client you had open when you created it. You can use the manage recipes screen to assign or disable recipes for the current client.
  2. The recipes at the top (Recipes assigned to this client) are the ones that are currently available to be used with the current client. If a recipe is not in that list you will not be able to enter it on the food diary page. The list below (All available recipes) shows the list of recipes that you have created but are not currently associated with the open client.
  3. To move recipes between the two list you can either choose the up or down arrows for each recipe, or you can use the bulk function for association. If you click on the Add to client button all recipes which are selected in the lower list will get added to the upper list. You can also use the Select all or Deselct all buttons to quickly select all or none of the recipes in the lower list.
  4. You will only be able to remove recipes from a client though if it is not 'in use' on the food diary page. If you still want to remove it you will have to find all instances of that recipe in the food diary and remove these before you can remove the recipe as such.

Notes on recipes

  1. Currently we do not support deletion of recipes. If you are interested in this feature please do let us know.


Custom Foods

Adding custom foods to your database allows you to take full control of every nutritioal aspect of it. Custom foods are by default private, however can be shared between your clients. They are a great option if none of the existing foods in the database fulfill your needs and it is not a recipe.

Creating a custom food

  1. You can create a new custom food by clicking the create button on the food diary page and selecting Custom food:

  2. The following screen will show you an empty custom food form, consisting of the title at the top, followed by portions and all available nutritional values:

  3. The nutrients that you see are determined by the food database that you are using. You cannot move custom foods between databases as the nutrients may differ.
  4. To create your custom food start by entering a name for it. The name does not have to be unique, however it is a good idea to keep them that way as you will otherwise have trouble distinguishing between them on the food diary page.

  5. The next section allows you to create portions for your custom food. Portions help entering the food later. You will always have g as portion, however you are free to create as many others as you see fit. Simply write into the empty line and click the tick box and it will be added. You can also edit and delete the entry, and you can alway come back to the custom food and change the portions later.
  6. Next we have the most important section of the page: the nutrients. Here you can provide all the nutritional info about your custom food. If you do not know the value of a nutrient you can leave the question mark in the field. This means that the value has not been provided, as opposed to being 0. We will see later what that means on the food entry page.

  7. Once you are happy with the result, click the create button at the bottom and your custom food is created:

Using a custom food on the food diary

  1. Now that you have created the custom food, let's head over to the food page and add it to the diary. Start typing the name and you should see a dropdown similar to this, with your custom food prefixed with [cust]:

  2. After you have selected it you can fill in the rest of the line per usual, your portions should be available as well.

  3. As you can see the nutritional values we have entered are displayed correctly. In the example Carb and Fat are displayed as '?' to the left of the summary. That is because the information was not provided, so it indicates that these values are missing. In the summary though this will be interpreted as 0 for calculation purposes only.
  4. That is all there is to using your custom food. Once your food has been created it is added to the database (you can think of it as your own private copy of the database), and it will be handled as any other food, including display in the reports.

Managing your custom foods

This works essentially like recipes, please make sure you read this section as well.

Editing a custom food

  1. From the food diary page click on the create button and select View custom foods:

  2. To edit your recipe click on the pen icon to the right of your recipe. You can only edit recipes that are associated with your current client. Please be aware that editing your custom food will change the values for all instances where the food has been used retrospectively. You will see a red warning as well to remind you.

Enabling/Disabling recipes for clients

  1. This works exactly like it does for recipes. Use the arrows to allow or disallow individual foods. If a food is in use with the current client you cannot remove it. You can also use the bulk assign feature at the bottom.

Notes on custom foods

  1. Currently we do not support deletion or duplication of custom foods. If you are interested in these features please do let us know.

Report Page

Viewing and generating reports

  1. Choose a report to get started.
  2. Click on the dates to choose a date range you wish to analyse then press 'Go' to see the report. If you choose multiple days the results will be an average of the days which have had a food item or items entered. If you you choose for example a three month date range but some days are blank these will be excluded from the average.
  3. Click on the page forward and back icons to go through the report. The reports look the same as they will when you export them.
  4. To export or print a report you choose a format from the drop down list and press export. Currently you can export reports as word, pdf or excel. You can also press the magnifying glass icon to see a print preview or click the print icon to print the report directly.

Exporting reports is unavailable during the trial period!

Exporting reports is unavailable during the two week free trial period. Only paid subscriptions with Foodzone have the extra feature to export reports to word, PDF or excel turned on.


Settings

Updating your settings

  1. Enter old password.
  2. Enter the new password you would like to use. Enter the new password again to ensure it is entered correctly.
  3. Press the "Change password" button to finish changing your password.

Password not working?

If you are having trouble signing in with your password click this link for more info TIPS & TRICKS - Passwords and log in.